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Estates Committee

1. Purpose

The purpose of the Estates Committee is to oversee the effective master planning, development and operation of the University estate and to oversee strategic investment and divestment in estates infrastructure and services, in support of the University’s Education and Student Experience, and Research and Knowledge Exchange strategies.

2. Priorities 

2.1   Set the strategic direction for the master planning, development and operation of the University’s estate, ensuring all University stakeholder perspectives are fully considered. 

2.2   Define, prioritise and ensure the effective delivery of the strategic investment and divestment needs of the estate. 

2.3   Ensure efficient, effective, value for money estates services that meet agreed services levels and enable delivery of the University’s core mission and purpose. 

2.4   Identify, mitigate and manage estates-related risks and ensure compliance with relevant legal and regulatory requirements. 

2.5   Monitor the University’s environmental sustainability performance against agreed targets.
 

3. Responsibilities

Estate Master Planning & Investment

2.          

3.1   Oversee the development and implementation of an estate master plan.

3.2    Advise on property acquisitions and disposals.

3.3   Advise on the prioritisation of estate investment and divestment needs in support of the University’s strategic needs.

3.4   Sponsor cases for investment in estates assets or services, approving expenditure within the Committee’s delegated authority or recommending approval for those outside of delegated authority.

3.5   Oversee delivery of investments in estates programmes, projects, products or initiatives to agreed budget and timescales and in accordance with applicable University standards.

3.6   Establish Project Management Groups (PMGs) to oversee capital investment and divestment projects.

3.7   Communicate progress and benefits of estates investment to the University’s stakeholders.

3.8   Evaluate, prioritise and track the benefit of estates investments and divestments against university goals and objectives.

Service Performance

3.9   Develop and implement strategies for the effective delivery of estates-related services. 

3.10   Develop service level agreements and performance indicators to manage the effectiveness and efficiency of estates services.

3.11   Monitor service level and performance of estates services against agreed KPIs and targets that support the delivery of the University’s goals and objectives.

3.12   Evaluate and prioritise initiatives to address service issues or improve service performance where required.

3.13   Ensure effective monitoring, evaluation and benefit assessment of estates-related trends and strategic supplier roadmaps within and outside the Higher Education sector. 

Compliance and Risk Management

3.14   Approve applicable estate Policies, Standards and Codes of Practice.

3.15   Monitor and report on compliance with relevant legal and regulatory obligations and University policies and standards.

3.16   Ensure effective identification, management and mitigation of estates-related risks. 

Space Management

3.17   Approve University space standards and policies.

3.18   Oversee the effective utilisation of the University’s Estate and delivery of estate rationalisation targets.

 Environmental Sustainability

3.19   Approve University environmental sustainability policies, standards and codes of practice.

3.20   Monitor and report on the University’s environmental sustainability performance against the United Nations Sustainable Development Goals. 

3.21   Monitor and report on progress against the University’s net zero carbon targets.
 

4. Alignment to Accountability Framework

The Committee is authorised to:

• • Make decisions within its delegated authority.
  • Request information, reports, and updates relating to performance, risk, and budgets to inform decision-making.
  • Commission working groups to conduct specific work.
  • Escalate risks and issues that exceed its authority.

Committee members will play an active role in decision-making and championing decisions made within academic and operational areas.

5. Delegated Authority

The Committee is authorised to approve transactions within the financial thresholds set out in the University’s Scheme of Delegation, within the limits specified below.

• • Contract Authorisation (non-research) and Expenditure: £2,000,000.
  • Research Applications/Awards: Not Applicable.
  • Research Expenditure Claims: Not Applicable.
  • Research Contract Authorisation: Not Applicable.

Chair’s action is limited to £500,000 in line with individual role delegated authority.

6. Membership and Term 

Position	Responsibility
Chief Property & Facilities Officer (Chair)	Accountable for provision of Estates services to the University. Delivery of benefit.
Provost & Deputy VC	Primary ‘customer’ representative, ensuring alignment with key academic strategic deliverables of the University.
Chief Governance & Compliance Officer nominee	Ensure effective governance. Ensure effective compliance and risk management.
Chief Operating Officer nominee	Representation of Professional Services stakeholder needs and concerns.
Chief Financial Officer nominee	Ensure effective management and reporting of estates capital and revenue expenditure in line with agreed budget(s). Oversight of financial aspects of investment & divestment business cases.
Faculty Operations Director nominated representative	Representation of the estates needs of the Faculties and Schools.
PVC Education and Student Experience nominee	Representation of Education and Student Experience needs and concerns. Sponsorship of relevant education and student experience service improvements or new service investment.
PVC Research and Knowledge Exchange nominee	Representation of Research and Knowledge Exchange needs and concerns. Sponsorship of relevant research and knowledge exchange service improvements or new service investment.
Student Union nominated representative	Representation of student needs and concerns relating to estates services.
Director of Health & Safety	Ensure effective health, safety and statutory compliance performance.
Director of Estate Master Planning	Ensure estate master plan and capital investments align with University’s strategy, goals and objectives.
Director of Capital Projects	Ensure effective delivery of estates capital projects and programmes.
Director of Estates Operations	Ensure effective delivery of estate-related services against agreed service levels. Ensure compliance with statutory and regulatory requirements and effective management of risks.

 

7. General

Chair and support

The Committee will be convened and chaired by the Chief Property & Facilities Officer. The Secretary will be supplied by the Estates Business Support Team.

Frequency and Quoracy of meetings

The Committee will meet monthly, and the Chair may call additional meetings where necessary.  A quorum will be half the regular membership plus one. 

8. Reporting

The Committee reports to the Operations Board and will provide interim and annual performance reports, or such other reports as required, in line with the reporting cycle determined by the Board.

The Committee may establish sub-groups or time limited working groups as required to deliver specific aspects of its remit.

The following sub-groups report to the Committee:

• • Asset Replacement Steering Group.
  • Estate Master Planning Steering Group.
  • Project Management Groups (PMGs).

 

(Terms of Reference Approved on 15 January 2026)

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